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Why 2021 is the Year to Tap into the Power of a Print Management Solution

Posted by Blue Technologies Ohio on Mar 11, 2021 8:15:00 AM

Last year taught us a lot about what to do and what not to do when running a business during a crisis. And fortunately — or unfortunately, depending on how you view it — there is always a crisis right around the corner, so no lesson garnered during the coronavirus pandemic is ever lost.

In 2021, businesses are beginning to recover from the disruptions in the supply chain, consumer buying habits, and new health and safety protocols to emerge more robust — and savvier. They are beginning to put together a new business success picture for this year and those that follow.

In a nutshell, businesses going forward will want to capitalize on some of the more favorable changes — such as an increase in remote work situations that save money and increase productivity — while minimizing negative elements.

Flexible work situations, better communication through technology, and conservation of resources allow for companies to move boldly into the new year and leave at least a few of the disappointing statistics of 2020 behind.

One simple, smart, and easy-to-deploy way to make productivity a breeze for both in-house and remote staff is by leveraging an innovative print management solution. While the concept of print management may seem simple, its effects are far-reaching and cost-effective.

Managing Your Print for Better Business Success in 2021

Most business leaders are always on the hunt for better communication and IT needs a solution, which is where managed print services (MPS) really shine.

Much more than just a way to control your print devices, a print management solution can manage data capture and printing for centralized printers, scanners, copiers, fax machines, and more.

Services involved with an MPS program include routine maintenance and troubleshooting for any networked devices, including supporting connectivity and ensuring supplies are available at the moment they are needed.

Need more encouragement to adopt MPS for your business? Here are just a few ways these solutions can revolutionize the way you work — and save you money in the interim.

  1. More Uptime

IT downtime — or the productivity, customers, and other resources lost due to a machine that is not functioning — costs businesses on average $5,600 per minute.

Some of that, of course, is not in pure dollar form. Instead, it is measured in lost productivity and lost trust among colleagues, customers, or partners when vital information is held up.

An MPS solution ensures that all machines are updated, serviced, and regularly supplied to reduce monetary losses due to downtime.

  1. Better Security

Hackers are continually looking for new ways to gain access to sensitive data. The disruptions posed by the ongoing pandemic and recent shifts in the workplace, such as an increase in remote workers, have offered them the perfect storm of possibilities.

Office printers are being targeted as a weak link in the data chain since many businesses don’t keep them updated, patched, and secured in the same way that they protect desktop computers, servers, and other infrastructure.

Not only will an MPS provide state-of-the-art security, but your provider will ensure all machines — even remote ones — are secured and protected.

  1. Less Frustration

With your print infrastructure maintained, staff will experience fewer issues — and more occasional calls to the help desk. And when there are issues, your MPS provider will be there to solve them, taking the burden off in-house IT staff so they can focus on more mission-critical tasks.

Blue Technologies Provides Print Management Solutions for Every Environment

No matter what industry you are a part of, a printer and related devices will be central to your core operations.

As mainstay devices, it is in your best interest to ensure your print infrastructure — whether in-house or remote — is adequately protected, serviced, and optimized.

At Blue Technologies, our team of print management experts can help you get control of your print environment, manage costs, reduce downtime, and ensure your devices provide the right opportunities for productivity — and business success — for years to come.

Consider the benefits a strong MPS program can bring to your business. Contact a Blue Technologies consultant today and learn how our MPS program can help your business have a successful year ahead.

Topics: managed print services, #MPS, Print management solution, Managed print, benefits of print management solution, employing a print management solution, how to choose a print management solution

About Blue Technologies

Blue Technologies is an award-winning office technology solutions provider. Since 1995, we have offered office hardware, managed print services, document management, and IT solutions to businesses throughout the state of Ohio, becoming the region’s most reputable office technology provider in the process.

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