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The Timely Benefits of VoIP for Your Workplace

Posted by Blue Technologies Ohio on Jul 13, 2020 8:30:00 AM

Today’s business workplace is becoming increasingly mobile, a trend that has been escalated by the recent COVID-19 pandemic, which has imposed work-from-home restrictions on business operations.

According to a recent survey, 42% of workers who previously worked in-office are now telecommuting, forcing businesses to find new ways of keeping staff connected and productive.

Fortunately, businesses have an excellent way to equip their staff with a feature-rich telecommunication system that also allows them to abandon the expense of traditional phone systems for exceptional cost savings.

The choice?

Voice over Internet Protocol (VoIP), an internet phone service that allows organizations to use their in-place data network to provide phone calls originating and ending from their office — even when employees are on the road or working from home.

The Exceptional Business Value of VoIP

VoIP phone service allows phone communications to move as data over the internet, like email. Using an existing data network for telephony saves money, while encouraging increased productivity.

The additional features and benefits associated with VoIP provide capabilities unmatched by traditional phone systems. Below, we’ll explore the most common advantages of VoIP phones.

1. Effective Telephony for the Cost-Conscious Business

Traditional phone services are notoriously expensive, as the operating costs of maintaining phone switching infrastructure (PBXs) and complying with onerous industry regulations are significant.

VoIP providers, on the other hand, do not have to manage these costs, so they can provide the same — or better — service at a discount.

With VoIP, your organization won’t have to maintain two networks — phone and data — further contributing to cost effectiveness.

Importantly, for VoIP users, long distance charges no longer apply. Since VoIP uses a global data network, you’ll have worldwide access to remote use of voice, fax, and data services via your intranet system.

2. Scalability to Help You Respond to Changing Needs

Markets fluctuate, demand rises and falls, and staff needs to grow and change. With VoIP, the significant telephony costs associated with employee changes are practically eliminated.

When your employees switch positions, simply transfer their IP phone to a broadband network jack near their new location and plug it in.

Lines are easily added — or dropped — as employees enter or leave your service.

3. Feature-Rich for Optimal Productivity

One of the best things about VoIP is the number of features inherent in the system — features that aren’t possible using conventional phone technology, such as:

Email Integration — VoIP services allow you to have voice mails automatically forwarded to your regular email inbox.

Remote use of your regular business number — As long as you can access broadband, you can use your VoIP business phone anywhere — from home to hotels.

Laptop integration — Some VoIP systems have software integrations for your laptop that allows you to connect via a headphone/microphone connected to your laptop.

Call notifications on multiple devices — Many VoIP systems can be configured to ring simultaneously on multiple devices before going to voicemail to allow interception of important phone calls before they get sent to voicemail.

You can also get text messaging, conferencing calling, automated attendants, and video conferencing using VoIP. Of course, the traditional phone features are also available: Call forwarding, call waiting, voice mail, and call forwarding, transferring, and recording.

4. Simple to Deploy to Ease Staff Frustration

In our tech-heavy world, it’s nice to see cutting-edge technology that’s as easy to use as VoIP, especially for businesses that lack an in-house IT department.

VoIP requires no separate cabling and the scalable infrastructure means adding new components is simple and hassle-free. Because your voice-to-digital transfer occurs over software, it’s easy to maintain — or alter — the system as needed.

Let Blue Technologies Introduce Your Business to the New Standard in Telecommunications

Blue Technologies understands the need for today’s businesses to be connected in a cost-effective yet feature-rich way.

No matter what industry you work within, you need your staff to be reachable, communicative, and productive — whether they’re at home, on the road, or in the office.

And, with unpredictable market fluctuations lingering due to the recent COVID-19 pandemic, businesses need to be smarter than ever when it comes to choosing cost-effective technology for their workplaces.

Our team of IT experts can help you expand your company’s productivity while saving money through the deployment of a state-of-the-art VoIP telecommunications system.

Are you looking to control your phone cost? Look no further than VoIP for your business. Contact Blue Technologies today to learn how we can implement a VoIP platform within your organization.

Topics: #CommunicationStrategies, ThoughtLeadership, VoIP

About Blue Technologies

Blue Technologies is an award-winning office technology solutions provider. Since 1995, we have offered office hardware, managed print services, document management, and IT solutions to businesses throughout the state of Ohio, becoming the region’s most reputable office technology provider in the process.

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