Managing the many focuses of a church or religious organization can be a daunting task since congregational needs must be met typically while working under a strict budget — and with limited staff to support the necessary business processes. And the more time and money that your organization must put into administrative duties, the less time you will have to focus on the needs of your congregation or organization members.
For many religious organizations, a managed print environment can reduce administrative burdens to free up staff, maximize efficiency, and importantly, keep costs to a minimum so you have more to spend on the projects that are meaningful to you and your members.
How A Managed Print Environment Can Transform Your Religious Organization
If you are like most religious organizations — or really, most organizations in general — you have a mountain of work to accomplish with a small staff and an equally small budget. When it comes to copying and printing, your administrative staff may have to perform double duty as your in-house IT team, which may be out of their comfort zone and also contribute to machine downtime. Partnering with a managed print services provider (MSP) can not only relieve this burden, but also provide a host of other important benefits, including:
Cost Reduction
Your MSP will take a close look at your current print environment and determine areas where your printer fleet can be made more cost-effective. Perhaps you would benefit from consolidation of devices or from switching from printer-only devices to multifunction printers that feature copying, scanning, faxing, as well as print capabilities. Your team will map out the perfect strategy that will address not only budgetary concerns, but also organizational needs, challenges, and goals as well.
One important point to note is that there are no surprises when you opt for a managed print solution (MPS). All your printer maintenance, troubleshooting, parts, and supplies are included in one monthly fee — making it not only more cost effective, but also making it simpler to allocate budgetary funds for better financial planning.
Security for Sensitive Information
When you run a religious organization, you often have access to a great deal of sensitive information about members and staff. Since more hackers are targeting smaller organizations, it is prudent to keep this information as secure as possible to avoid reputation — and even monetary — damage. Managed print technology can provide better information security through a number of ways:
- Pull printing that keeps documents in an electronic queue until and authorized person is at the printer to receive them
- Remote monitoring that captures suspicious activity on your printer
- Access control to eliminate unauthorized access of data
- Auditing and reports to track printing
These system improvements will enable your organization to handle all the data it requires safely and securely, with an eye towards data privacy and protection.
Supplementing Your IT Department
Many churches and religious organizations do not have the budget for an internal IT department, but if you do, your managed print provider can take the burden of routine maintenance, supply fulfillment, troubleshooting, and repairs off their plate so they can focus on mission-critical tasks. If you don’t have an in-house IT team, then your MPS provider can step in with leading edge knowledge to help manage your print environment using the latest — and most effective —strategies.
Go to Blue Technologies for Cost-Effective Managed Print Solutions
At Blue Technologies, we understand the many demands faced by today’s religious organizations as they struggle to minister to their memberships with shrinking budgets and a skeleton staff. That is why we have curated a team of managed print experts that can help you get your print environment — and your print budget — under control.
With the vast amount of printing that many organizations rely on for bulletins, flyers, and other communications, it makes sense to streamline your printer fleet and find the best, most cost-effective solution for your needs. Our team makes it easy, delivering anywhere from 20% to 40% in print savings over time.
If you want convenience, reliability, simplicity, and cost savings, consider a managed print solution. Contact a Blue Technologies consultant and explore how an MPS can help your organization thrive.
